Oak Hills Annual Homeowner Meeting
2021 meeting now being planned - the page is subject to change.
Next Annual Meeting
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All homeowners and residents are encouraged to attend to annual HOA meeting. Homeowners will vote or the following:
Meeting agenda and virtual attendance information will be provided in advance. Email the board secretary if you need assistance. |
What is the Annual Meeting?The Oak Hills Homeowners Association Annual Meeting is held once a year for all homeowners and residents to attend. At this meeting, three new Board directors will be elected and any other items of business that require a vote by members of the community. Additionally, Board Directors will provide department updates and homeowners are invited to ask questions or address the Board during an open forum.
As stated in the By Laws (article 5, section 2): The annual meeting of the members of the Association shall be held on the second Tuesday of May of each year if not a legal holiday, and if such Tuesday is a legal holiday, then on the next succeeding Tuesday not a legal holiday. Written notice of each annual meeting shall be given to each member entitled to vote thereat, either personally or by mail or other means of written communication, addressed to such member at his address appearing on the books of this corporation or given by him to this corporation for the purpose of notice. All such notices shall be mailed or dispatched by the Secretary not less than ten (10) days nor more than fifty (50) days before such annual meeting and shall specify the place, the day and the hour of such meeting. Such notice shall also state the general nature of the business or proposal to be considered or acted upon at such meeting. The written proxy authorized by Article V, Section 5 herein shall accompany the notice of annual meeting prescribed by this section. |
MEETING DOCUMENTS Will be posted here and delivered by April 27, 2021 Online Meeting Details
Date: Time: Online Link: YouTube:(Watch Only): |
2021 Items Requiring a Vote by Homeowners
The following items require a vote of the homeowners at the Annual Meeting.
Homeowners may vote in person at the meeting, online, or by directed proxy ballot (see below for details).
1. TBD
TBD
2. BOARD DIRECTOR CANDIDATES
Each year the terms of three OHHA Director positions expire at the Annual Meeting.
This years elections include:
<name> for <position>
Click here to read the CANDIDATE STATEMENTS.
Homeowners may vote in person at the meeting, online, or by directed proxy ballot (see below for details).
1. TBD
TBD
2. BOARD DIRECTOR CANDIDATES
Each year the terms of three OHHA Director positions expire at the Annual Meeting.
This years elections include:
<name> for <position>
Click here to read the CANDIDATE STATEMENTS.
Voting Information and Proxy Ballot
Voting Rights
The Bylaws state that each owner entitled to vote may do so “either in person or by agent or agents authorized by a written proxy.”
Can't attend the Annual Meeting?
If an owner is unable to attend the annual meeting, the owner may assign their voting rights to another person by way of a directed proxy who will vote in their place.
he person holding a directed proxy shall vote in accordance with the directions given in the proxy.
Proxy and Electronic Ballots must be received at <TBD> by <TBD>
Click here to download the 2021 Proxy Ballot (also mailed to homeowners on/by <TBD>)
Questions?
Please contact the Oak Hills Secretary at OHHASECRETARY1@GMAIL.COM
The Bylaws state that each owner entitled to vote may do so “either in person or by agent or agents authorized by a written proxy.”
Can't attend the Annual Meeting?
If an owner is unable to attend the annual meeting, the owner may assign their voting rights to another person by way of a directed proxy who will vote in their place.
he person holding a directed proxy shall vote in accordance with the directions given in the proxy.
Proxy and Electronic Ballots must be received at <TBD> by <TBD>
Click here to download the 2021 Proxy Ballot (also mailed to homeowners on/by <TBD>)
Questions?
Please contact the Oak Hills Secretary at OHHASECRETARY1@GMAIL.COM
Meeting Agenda:
Time |
Activity |
6:30 p.m. |
Childcare open (Community Room) – until 9 p.m. Pre-meeting events (Gym)
|
7 p.m. |
MEETING START (Gym) AGENDA (DRAFT) I. CALL TO ORDER (PRESIDENT) II. PROOF OF NOTICE OF MEETING (CMI) III. READING OF 2018 ANNUAL MEETING MINUTES (SECRETARY) IV. OHHA STAFF AND VOLUNTEER RECOGNITION (DIRECTORS) V. ANNUAL ASSESSMENT INCREASE: VOTE (PRESIDENT) VI. BOARD CANDIDATE INTRODUCTIONS CALL FOR ADDITIONAL CANDIDATES: VOTE (PRESIDENT) VII. SELECTION OF ELECTION INSPECTORS (PRESIDENT) VIII. BALLOT COLLECTION IX. BOARD DIRECTOR UPDATES (DIRECTORS) X. NEW BUSINESS: <TBD> XI. ELECTION RESULTS XII. HOMEOWNERS' FORUM, UNTIL ALL HEARD XIV. ADJOURNMENT DIRECTOR’S ORGANIZATIONAL MEETING IMMEDIATELY FOLLOWS |