Oak Hills Homeowners Association
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Oak Hills Annual Homeowner Meeting

2021 meeting now being planned - the page is subject to change.

Next ​Annual Meeting
May 11th, 2021

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All homeowners and residents
 are encouraged to attend to annual HOA meeting.

Homeowners will vote
or the following:
  • TBD - Measures and Issues
  • Board of Director Openings

Meeting agenda and virtual attendance information will be provided in advance.


Email the board secretary if you need assistance.


What is the Annual Meeting?

The Oak Hills Homeowners Association Annual Meeting is held once a year for all homeowners and residents to attend. At this meeting, three new Board directors will be elected and any other items of business that require a vote by members of the community. Additionally, Board Directors will provide department updates and homeowners are invited to ask questions or address the Board during an open forum.
​
As stated in the By Laws (article 5, section 2):
The annual meeting of the members of the Association shall be held on the second Tuesday of May of each year if not a legal holiday, and if such Tuesday is a legal holiday, then on the next succeeding Tuesday not a legal holiday. Written notice of each annual meeting shall be given to each member entitled to vote thereat, either personally or by mail or other means of written communication, addressed to such member at his address appearing on the books of this corporation or given by him to this corporation for the purpose of notice. All such notices shall be mailed or dispatched by the Secretary not less than ten (10) days nor more than fifty (50) days before such annual meeting and shall specify the place, the day and the hour of such meeting. Such notice shall also state the general nature of the business or proposal to be considered or acted upon at such meeting. The written proxy authorized by Article V, Section 5 herein shall accompany the notice of annual meeting prescribed by this section. ​
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MEETING DOCUMENTS
Will be posted here and delivered by April 27, 2021

Online Meeting Details

Date:
Time:
Online Link: 
YouTube:(Watch Only):

2021 Items Requiring a Vote by Homeowners

The following items require a vote of the homeowners at the Annual Meeting.
​Homeowners may vote in person at the meeting, online, or by directed proxy ballot (see below for details).

1. TBD
TBD

2. BOARD DIRECTOR CANDIDATES
Each year the terms of three OHHA Director positions expire at the Annual Meeting.

This years elections include:
<name> for <position>


Click here to read the CANDIDATE STATEMENTS.

Voting Information and Proxy Ballot

Voting Rights
The Bylaws state that each owner entitled to vote may do so “either in person or by agent or agents authorized by a written proxy.” 

Can't attend the Annual Meeting? ​
If an owner is unable to attend the annual meeting, the owner may assign their voting rights to another person by way of a directed proxy who will vote in their place.
he person holding a directed proxy shall vote in accordance with the directions given in the proxy.

Proxy and Electronic Ballots must be received at <TBD> by <TBD>

Click here to download the 2021 Proxy Ballot (also mailed to homeowners on/by <TBD>)


Questions?
Please contact the Oak Hills Secretary at OHHASECRETARY1@GMAIL.COM

Meeting Agenda:

Time
Activity
6:30 p.m.
Childcare open (Community Room) – until 9 p.m.
Pre-meeting events (Gym)
  • Sign-in
  • Welcome reception
  • Recreation programs information
  • Board Director meet/greet
7 p.m.
MEETING START (Gym)
​
AGENDA  (DRAFT)
I.     CALL TO ORDER (PRESIDENT)
II.    PROOF OF NOTICE OF MEETING (CMI)
III.   READING OF 2018 ANNUAL MEETING MINUTES (SECRETARY)
IV.   OHHA STAFF AND VOLUNTEER RECOGNITION (DIRECTORS)
V.    ANNUAL ASSESSMENT INCREASE: VOTE (PRESIDENT)
VI.    BOARD CANDIDATE INTRODUCTIONS
        CALL FOR ADDITIONAL CANDIDATES: VOTE (PRESIDENT)
VII.   SELECTION OF ELECTION INSPECTORS (PRESIDENT)
VIII.  BALLOT COLLECTION
IX.    BOARD DIRECTOR UPDATES (DIRECTORS)
X.     NEW BUSINESS: <TBD>
XI.    ELECTION RESULTS 
XII.    HOMEOWNERS' FORUM, UNTIL ALL HEARD
XIV.   ADJOURNMENT

DIRECTOR’S ORGANIZATIONAL MEETING IMMEDIATELY FOLLOWS
Oak Hills Homeowners Association, Washington County, Oregon
  • Home
    • What's New
    • About Oak Hills
    • Amenities at Oak Hills
    • Historic District Details
    • Rec Grand Re-Opening
  • HOA Members
    • Online Accounts
    • Architectural Review Board >
      • ARB - History
      • ARB - Process
      • ARB - Documents
      • ARB - Members
      • Oak Hills Plat Map
    • Annual Meeting 2021
    • Board of Directors >
      • Meeting
      • Meeting Minutes
      • Archive
    • Compliance Process
    • Contact Us
    • Fees and Budgets >
      • Financial
      • HOA Dues
      • User Fees
      • Current Statements
      • Records and Archives
    • Governing Documents
    • HOA Community >
      • Home of Month
      • Pet of Month
      • Community Garden
    • Key FOBs
    • Maintenance
    • Notifications
    • RV Lot
    • Safety
    • Utilities and Services
  • Recreation
    • Pool >
      • Swim Lessons
      • Swim Team
    • Tennis
    • Facility Rentals
  • Events
    • Discussion Series
    • Coming Together Discussion Series
    • Spring Celebration
    • 4th of July
    • National Night Out
    • Harvest Party
    • Halloween
    • Turkey Trot
    • Holiday Bazaar
    • New Years