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Agenda: OHHA Board of Directors Meeting
Wednesday, August 2nd, 2017 7 p.m. - 9 p.m. Oak Hills Gym - Meeting Room 1. Call to Order, agenda and review of meeting time parameters (Dan) 2. Approval of Previous Meeting Minutes (Lindsay) 3. Community Announcements (David) 4. Board Vacancy: Ryan Asbury, request and BOD vote (Dan) 5. Board Updates: target 2-3 minutes each a. Treasurer (Linda) b. Recreation (Sheila) c. Building Committee (David) d. ARB e. Compliance (Terri) f. RV Lot (Jon) g. Maintenance (Todd) h. Communication (Lindsay) i. President (Dan) 6. Homeowners Comments/Questions (7:30 p.m. - 8 p.m.): Homeowners who have signed up to speak will be allowed a specific number of minutes to address the BOD: thirty minutes divided by number of speakers will determine time limit. 7. Executive Session (8 p.m.) 8. Return to Regular Session 9. Adjournment (9 p.m.) Join us at the pool this summer to cheer on our Oak Hills Otters! Please note that the regularly scheduled open swim sessions will be cancelled during home swim meets.  Summer is here! Come down to the Recreation Center for some fantastic fun this month, including the annual Home Brew, Chili, and Salsa Cook-Off and Thirsty Thursdays! Connect with new neighbors and friends, enjoy great food and beverages, and soak up the summer in Oak Hills.    Agenda: OHHA Board of Directors Meeting Wednesday July 5th, 2017 7pm Oak Hills Community Room** 1. Call to Order, Agenda Review - Jim 2. Community Announcements - 2 minutes each 3. Approval of Previous Meeting Minutes - Lindsay 4. Homeowner Comments - 30 minutes
a. Building Committee - David b. Report Card - confirm survey topics, questions, statements - Jim c. 4th of July - Sheila/Linda 6. Board Updates - target 5 minutes each a. Treasurer – Linda b. Recreation – Sheila c. Building Committee – David (covered in Hot Topics) d. ARB – Tony e. Compliance – Terri f. RV Lot – Jon g. Maintenance – Todd h. Communication – Lindsay i. President – Jim (official resignation, appointment of new president) 7. Executive Session 8. Return to regular session 9. Adjournment **FRESH CHOCOLATE CHIP COOKIES PROVIDED!  Bring your own milk! :) Agenda: OHHA Board of Directors Meeting
Wednesday June 7th, 2017 7pm, Oak Hills Community Church 1. Call to Order, Agenda Review - Jim 2. Community Announcements - 2 minutes each 3. Approval of Previous Meeting Minutes - Lindsay 4. Homeowner Comments - 30 minutes
a. Building Committee - David b. Report Card - overview of survey topics and proposed questions/statements - Jim 6. Board Updates - target 5 minutes each a. Treasurer – Linda b. Recreation – Sheila c. Building Committee – David (covered in Hot Topics) d. ARB – Tony e. Compliance – Terri f. RV Lot – Jon g. Maintenance – Todd h. Communication – Lindsay i. President – Jim (transition announcement) 7. Executive Session 8. Return to Regular Session 9. Adjournment We're raising funds to help build a new play structure next to our beautiful Recreation Center. The design will be of a rocket ship, in honor of the original iconic play structure first built in Oak Hills. As part of the new playground, there will be a commemorative brick installation. Homeowners and neighbors may purchase individual engraved bricks, which may be customized with text and select image options. Proceeds will go toward purchasing and installing the new rocket ship play structure. A few ideas for commemorative bricks include:
For more information and to submit your custom brick order, please download and complete the OHHA Rocket Ship Fundraiser form. Contact Gary Peront or David Boyd with any questions.  Rocket ship play structure design example  Commemorative brick examples OHHA Special Meeting
7pm Tuesday May 23rd 2017, Oak Hills Community Church Agenda: I. Call to Order - Jim II. Review estimated remaining costs for Rec Center project completion: David III. Discuss authorization for “project completion fund”: David, Bob Erickson, Jim - includes defining the business process for any draws from fund IV. Motion and Vote - Board V. Adjournment Agenda: OHHA Board of Directors Meeting
Wednesday May 3rd, 2017 7pm Oak Hills Community Church 1. Call to Order, Agenda Review - Jim 2. Community Announcements - 2 minutes each 3. Approval of Previous Meeting Minutes - Sarah 4. Guest Presentation: Lori from Sonny’s Landscaping 5. Homeowner Comments - 30 minutes - first 5 homeowners from sign-up sheet - 3 minutes Homeowner + 3 minutes Board response - discussions going overtime will be taken offline w/follow-up next meeting 6. Hot Topics - 20-30 minutes each, <60 minutes total a. Building Committee - David 7. Board Updates - target 5 minutes each a. Treasurer - Linda b. Recreation - Sheila c. Building Committee – David/Sara (covered in Hot Topics) d. ARB - Tony e. Compliance - Terri f. RV Lot - David g. Maintenance - Todd h. Communication - Sarah i. President - Jim 8. Adjournment Agenda: Special OHHA Board of Directors Meeting
Tuesday May 2nd, 2017 7pm Oak Hills Community Church 1. Call to Order - Jim 2. Hearing of Appeal for CCR violation and fines - Terri a. Homeowner A b. Homeowner B 3. Adjournment note: per Oregon Statutes, this is an "open" meeting. However, the board will accept testimony only from homeowners A and B, for resolution of possible CCR violations and appeal of fines. Draft 2017 Annual Meeting Agenda:
Tuesday May 9th 2017 - 7pm Oak Hills Community Church - doors open at 6pm I. Call to Order II. Proof of Notice of Meeting III. Reading of minutes of preceding meeting (mailed with annual meeting notice) IV. Candidate Introductions V. Homeowner Feedback: 30 minutes (2 minute per person + 1 minute board response: order by card draw - ace through king) VI. Selection of Elections Inspectors VII. Election i. Three Director Positions VIII. Rec Center Update - Building Committee/David IX. Director Updates X. Oak Hills Roadmap, 2017 Report Card - Jim XI. New Business i. Voice Vote - non-profit classification for tax return purposes XII. Election Results XIII. Remaining Homeowner Feedback XIV. Adjournment (board organization meeting to follow immediately afterwards) Registration Tables in narthex area prior to annual meeting: a. Registration for Annual Meeting (ballots, proxies, candidates) b. July 4th volunteer sign-ups c. Historic brick registration, payment d. Rec Center fob registration, payment (hopefully, first pick-up opportunity) e. Drop Box sticker payment/pick-up f. Landscape project volunteer sign-up |
OHHA does not discriminate on the basis of race, color, religion, gender, gender expression, sexual orientation, age, national origin, disability, marital status, in any of its activities or operations. These activities include, but are not limited to, homeowner engagement, enforcement of its CC&Rs and ARB Guidelines, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members and guests of our community.
Oak Hills Homeowners Association, Washington County, Oregon
Oak Hills Homeowners Association, Washington County, Oregon