Oak Hills Homeowners Association
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This page is archived.
​
Annual Meeting 2019
Tuesday, May 14
7 p.m.
(doors open at 6:30 p.m.)
Oak Hills Recreation Center GYM
All homeowners and residents are encouraged to attend.

Homeowners will vote in person
 or by proxy ballot on the following:
  • Annual Homeowner Dues Increase to $700
  • Elect three Board of Directors positions 
CMI will mail the full agenda and information, 2018
Annual Meeting Minutes, and proxy ballot forms in
April. Details are also posted in the monthly Board Newsletter and listed on this event page.

Questions?
Contact any Board Director or CMI (our community management company)


What is the Annual Meeting?

The Oak Hills Homeowners Association Annual Meeting is held once a year for all homeowners and residents to attend. At this meeting, three new Board directors will be elected and any other items of business that require a vote by members of the community. Additionally, Board Directors will provide department updates and homeowners are invited to ask questions or address the Board during an open forum.
​
As stated in the By Laws (article 5, section 2):
The annual meeting of the members of the Association shall be held on the second Tuesday of May of each year if not a legal holiday, and if such Tuesday is a legal holiday, then on the next succeeding Tuesday not a legal holiday. Written notice of each annual meeting shall be given to each member entitled to vote thereat, either personally or by mail or other means of written communication, addressed to such member at his address appearing on the books of this corporation or given by him to this corporation for the purpose of notice. All such notices shall be mailed or dispatched by the Secretary not less than ten (10) days nor more than fifty (50) days before such annual meeting and shall specify the place, the day and the hour of such meeting. Such notice shall also state the general nature of the business or proposal to be considered or acted upon at such meeting. The written proxy authorized by Article V, Section 5 herein shall accompany the notice of annual meeting prescribed by this section. ​
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INFORMATION DOCUMENTS
​(as mailed in April by CMI to all homeowners)
Letter to Homeowners: meeting notification, agenda
File Size: 76 kb
File Type: pdf
Download File

Letter from the President
File Size: 64 kb
File Type: pdf
Download File

2018 Annual Meeting Minutes DRAFT
File Size: 101 kb
File Type: pdf
Download File

Annual Dues Increase Information
File Size: 71 kb
File Type: pdf
Download File

Board Candidate Statements
File Size: 76 kb
File Type: pdf
Download File

Proxy Ballot
File Size: 75 kb
File Type: pdf
Download File


2019 Items Requiring a Vote by Homeowners

The following are two items that require a vote of the homeowners at the Annual Meeting. ​Homeowners may vote in person at the meeting or by directed proxy ballot (see below for details).

1. HOMEOWNER ANNUAL DUES INCREASE
At the Mar. 6 Board Meeting, the Board of Directors approved the proposal of an annual homeowner dues increase of $150 for the fiscal year beginning October 2019. If passed by a majority vote (two-thirds voting in favor) of attending homeowners and proxy ballots at the Annual Meeting, homeowner annual dues will be $700 per year going forward. This figure was determined by dividing the annual operating costs ($458,250) by 650 homeowners. If passed at the Annual Meeting, homeowner dues will fully fund the current level of operations for all services provided to homeowners: Recreation programs (pool, gym, etc.), current staffing, maintenance of common areas and buildings, website and newsletter, Architecture Review Board (ARB), Compliance, Community Affairs, etc. Financial documents are posted on the Financial Information page.

2. BOARD DIRECTOR CANDIDATES
Each year the terms of three OHHA Director positions expire at the Annual Meeting. This year includes Directors: Sheila Brewer, Terri Danowski, and Linda Marshall. Sheila Brewer and Terri Danowski have accepted nominations to run for additional terms. Jana Carlson and Gerry Reeve have also accepted nominations to run for a term on the Board. Nominations will also be accepted from the floor at the meeting. Click here to read the CANDIDATE STATEMENTS.

Voting Information and Proxy Ballot

Voting Rights
The Bylaws state that each owner entitled to vote may do so “either in person or by agent or agents authorized by a written proxy.” Therefore, in accordance with Article IX (b) of the Bylaws, an owner MUST be present at the meeting in order to vote.

Can't attend the Annual Meeting? ​
If an owner is unable to attend the May 14th meeting, he/she may assign their voting rights to another person by way of a directed proxy (enclosed) to vote in their place. The person holding a directed proxy shall vote in accordance with the directions given in the proxy. It's easy to cast your vote: complete the Proxy Ballot and give to a neighbor attending the meeting. 

Proxy ballots must be received in the offices of CMI by May 13, 2019, or presented at the Annual Meeting sign-in. Click here to download the 2019 Proxy Ballot (also mailed to homeowners from CMI in April).

Questions?
Please contact Nancy La Voie at CMI (503-445-1102, nancyl@communitymgt.com).
SCHEDULE OF EVENTS
Value
6:30 p.m.
Childcare open (Community Room) – until 9 p.m.
Pre-meeting events (Gym)
  • Sign-in with CMI
  • Lite appetizers
  • Recreation programs information
  • Board Director meet/greet
7 p.m.
MEETING START (Gym)
​
AGENDA
I. CALL TO ORDER (PRESIDENT)
II. PROOF OF NOTICE OF MEETING (CMI)
III. READING OF 2018 ANNUAL MEETING MINUTES (SECRETARY)
IV. OHHA STAFF AND VOLUNTEER RECOGNITION (DIRECTORS)
V. ANNUAL ASSESSMENT INCREASE: VOTE (PRESIDENT)
VI. BOARD CANDIDATE INTRODUCTIONS, CALL FOR ADDITIONAL CANDIDATES: VOTE (PRESIDENT)
VII. SELECTION OF ELECTION INSPECTORS (PRESIDENT)
VIII. BALLOT COLLECTION: ANNUAL ASSESSMENT INCREASE, 3 BOARD DIRECTORS (CMI)
IX. BOARD DIRECTOR UPDATES (DIRECTORS)
X. NEW BUSINESS: IRS REVENUE RULING 70-604 (SECRETARY)
XI. HOMEOWNERS' FORUM
XII. ELECTION RESULTS (CMI)
XIII. REMAINING HOMEOWNER FORUM, UNTIL ALL HEARD
XIV. ADJOURNMENT
DIRECTOR’S ORGANIZATIONAL MEETING IMMEDIATELY FOLLOWS
OHHA does not discriminate on the basis of race, color, religion, gender, gender expression, sexual orientation, age, national origin, disability, marital status, in any of its activities or operations. These activities include, but are not limited to, homeowner engagement, enforcement of its CC&Rs and ARB Guidelines, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members and guests of our community.

Oak Hills Homeowners Association, Washington County, Oregon
  • Home
    • What's New
    • About Oak Hills
    • Amenities at Oak Hills
    • Historic District Details
    • Rec Grand Re-Opening
  • HOA Members
    • Online Accounts
    • Architectural Review Board >
      • ARB - History
      • ARB - Process
      • ARB - Documents
      • ARB - Members
      • Oak Hills Plat Map
    • Annual Meeting 2022
    • Board Meetings >
      • Meeting
      • Meeting Minutes
      • Newsletter Archive
      • Board Survey Results
    • Compliance Process
    • Contact Us
    • Fees and Budgets >
      • Financial
      • HOA Dues
      • User Fees
      • Current Statements
      • Records and Archives
    • Governing Documents and Board Positions
    • HOA Community >
      • Home of Month
      • Pet of Month
      • Community Garden
    • Key FOBs
    • Maintenance
    • RV Lot
    • Neighborhood Watch
    • Utilities and Services
  • Recreation
    • Pool >
      • Swim Lessons
      • Swim Team
    • Tennis
    • Facility Rentals
  • Events
    • Discussion Series
    • Spring Celebration
    • QUILT SHOW
    • National Night Out
    • Harvest Party
    • Halloween
    • Holiday Bazaar
    • New Years